Owner resources · 7 min read
Nova Scotia STR Starter Kit: Everything You Need Before Your First Guest.
Complete checklist for setting up your Nova Scotia short-term rental, from registration to furnishing to listing optimization.
Launching a short-term rental in Nova Scotia involves dozens of decisions and a surprising number of details. Miss one step and you could face fines, bad reviews, or an empty calendar. This starter kit covers every essential task from legal registration through to your first five-star review, organized as a practical checklist you can work through at your own pace.
Pre-Launch Checklist: Legal and Administrative
Before you spend a dollar on furnishing or take a single photograph, handle these non-negotiable requirements:
- Verify your zoning. Confirm that your property's zoning designation permits short-term rental use. In HRM, check the municipal zoning map or contact the planning department. Rural municipalities have their own bylaws. Do not assume residential zoning automatically allows STR activity. See our Nova Scotia STR regulation hub for province-wide guidance.
- Register with the province. All tourist accommodations in Nova Scotia must register under the Tourist Accommodations Registration Act. Apply through the provincial portal and display your registration number on all listings.
- Register with your municipality. If your municipality requires separate STR registration (HRM does), complete this before listing. Fees range from $150–$300/year in HRM.
- Get STR-specific insurance. Standard homeowner policies exclude short-term rental activity. Contact your insurer about adding an STR rider, or get a quote from a specialized provider like Proper Insurance or DUUO. Budget $200–$400/month.
- Register for HST. If your gross STR revenue exceeds $30,000 in four consecutive quarters, you are required to register for and collect HST (14% in Nova Scotia). Many owners register voluntarily from day one to claim Input Tax Credits. See our HST remittance checklist for details.
- Install safety equipment. Smoke detectors on every floor and in every sleeping area. Carbon monoxide detectors on every floor with fuel-burning appliances. At least one fire extinguisher per floor. Post emergency exit routes in each bedroom.
- Set up a separate business bank account. Keeping STR income and expenses separate from personal finances simplifies tax filing and protects you in case of audit.
Furnishing Essentials: Room by Room
Guests expect a furnished, move-in-ready space that feels like a boutique hotel but functions like a home. Here is what you need in each area.
Bedrooms
- Quality mattress with waterproof mattress protector (queen or king preferred for primary bedroom)
- 3 complete sets of sheets per bed (one on, one in the wash, one backup)
- 4 pillows per bed (2 firm, 2 soft) with pillow protectors
- Duvet with removable, washable duvet cover
- Bedside table with lamp on each side of the bed
- Blackout curtains or blinds (critical for summer when Nova Scotia has daylight past 9pm)
- Hangers in closet (at least 10 per bedroom)
- Full-length mirror
- Luggage rack or bench
Bathrooms
- 3 complete towel sets per bathroom (bath towel, hand towel, washcloth)
- Bath mat
- Shower curtain and rings (replace regularly)
- Toiletry dispensers: shampoo, conditioner, body wash, hand soap
- Hair dryer
- Toilet paper (at least 4 rolls per bathroom as starting stock)
- Waste bin with lid
- Plunger (discreetly stored but accessible)
- First aid kit
Kitchen
- Full set of cookware: pots, pans, baking sheet, casserole dish
- Place settings for at least double your guest capacity (plates, bowls, glasses, mugs, cutlery)
- Essential utensils: spatula, ladle, tongs, can opener, corkscrew, vegetable peeler, sharp knives, cutting board
- Coffee maker (drip machine and/or French press) with coffee and filters
- Kettle
- Toaster
- Dish soap, sponges, dish towels (3–4)
- Basic pantry items: salt, pepper, cooking oil, sugar, tea bags
- Paper towels and trash bags
- Broom, dustpan, mop
Living Area
- Comfortable sofa (consider a sofa bed for extra sleeping capacity)
- Coffee table and side table
- Smart TV with streaming (Netflix, Disney+, or similar)
- Throw blankets (2–3)
- Board games or card games (especially important for family-oriented properties)
- Local guidebook or printed area guide
Outdoor Space
- Patio furniture appropriate to the space (table, chairs, loungers)
- BBQ with propane (if applicable) and grilling tools
- Outdoor lighting for evening use
- Bug spray and citronella candles (summer essential in Nova Scotia)
Technology Setup
The right technology saves hours of work per week and dramatically improves the guest experience:
- Smart lock (keyless entry). Eliminate key handoffs entirely. Smart locks like Schlage Encode or Yale Assure allow you to generate unique codes for each guest and cleaning crew member. Self-check-in is now expected by most guests and is essential for remote management.
- High-speed WiFi. This is non-negotiable. Guests check WiFi speed before booking, and a slow connection generates instant complaints. Aim for 100+ Mbps download speed. Post the network name and password prominently (on a card near the router and in your digital guidebook).
- Streaming services. Smart TV with Netflix, Amazon Prime, or Disney+ accounts. Use a dedicated STR account rather than sharing your personal one.
- Noise monitoring (optional but recommended). Devices like Minut monitor noise levels without recording conversations. They alert you if decibel levels suggest a party, allowing you to address issues before neighbours complain.
- Smart thermostat. Control heating remotely to avoid wasting energy when the property is vacant, while ensuring a comfortable temperature before guests arrive.
Creating Your Listing
Your listing is your storefront. The difference between a listing that books at 70% occupancy and one that sits at 30% often comes down to photos, copy, and pricing.
Photography: Invest in professional photography. This is the single highest-ROI expense in the entire STR setup. Budget $300–$600 for a professional shoot. Shoot during the day with natural light. Capture every room plus outdoor spaces, views, and neighbourhood context. Wide-angle lenses make spaces feel larger but avoid extreme distortion that misrepresents room size.
Listing title and description: Lead with what makes your property unique. "Waterfront cottage with private dock in Chester" outperforms "Nice 3-bedroom house" every time. In the description, address the questions guests actually have: Is it walkable to restaurants? Is there parking? How far from the airport? What is the neighbourhood like? Be honest about limitations (steep stairs, gravel road, no air conditioning) to avoid complaints and bad reviews.
Pricing: Start 15–20% below comparable listings for your first 5–10 bookings to generate reviews quickly. Enable Smart Pricing or use a dynamic pricing tool like PriceLabs or Beyond Pricing to adjust rates automatically based on demand, events, and season. Set minimum nightly rates that cover your variable costs at a minimum.
Guest Communication Templates
Prepare these messages in advance and save them as templates in your platform or channel manager:
- Booking confirmation (immediate): Thank the guest, confirm dates, let them know you will send check-in details closer to arrival.
- Pre-arrival message (1–2 days before): Check-in instructions, smart lock code, WiFi password, parking details, emergency contact number. Include driving directions if the property is rural.
- Check-in follow-up (evening of arrival): Quick message asking if everything looks good and if they need anything.
- Mid-stay check-in (for stays 4+ nights): Brief, non-intrusive message asking if they need anything or have questions about the area.
- Check-out reminder (morning before departure): Checkout time, any departure tasks (start dishwasher, take out trash), thank them for staying.
- Review request (1 day after checkout): Thank them and ask them to leave a review. Mention that reviews help you improve and help future guests.
Supply Stocking List
Keep a supply closet stocked with backup quantities of everything guests consume or use. Run-outs between turnovers lead to bad reviews. Essential restocking items:
- Toilet paper (minimum 2 rolls per bathroom per stay)
- Paper towels (2 rolls per stay)
- Trash bags (kitchen and bathroom sizes)
- Dish soap and dishwasher pods
- Laundry detergent (if washer/dryer available to guests)
- Coffee, filters, tea, sugar, creamer
- Shampoo, conditioner, body wash refills
- Hand soap refills
- Sponges and scrub brushes
- Light bulbs (match the specific types used in your property)
- Batteries (for remotes and smoke detectors)
- Extra blankets and pillows (stored in closet)
Emergency Preparedness
Nova Scotia weather can be dramatic. Prepare your property and your guests for common scenarios:
- Power outages: Keep flashlights with fresh batteries in an obvious location (kitchen drawer, entryway). Include instructions for the electrical panel. If you have a generator, provide simple operating instructions.
- Winter storms: Snow shovels, ice melt, and clear instructions about whether you provide snow clearing or if guests are responsible. Provide emergency contact for plumbing if pipes freeze.
- Hurricane season (August–October): Instructions for securing outdoor furniture and closing storm shutters if applicable. List of emergency numbers including Nova Scotia Power outage reporting.
- Plumbing emergencies: Clearly label the main water shutoff valve. Post the number for your preferred emergency plumber.
- General emergency binder: Leave a physical binder in a prominent location with the property address (guests in emergencies often cannot remember the exact address), your contact information, nearest hospital and walk-in clinic addresses, emergency numbers (911, Nova Scotia Power, local non-emergency police), and basic troubleshooting for common issues (resetting the WiFi router, flipping a tripped breaker, relighting a pilot light).
Getting all of these pieces in place takes most owners 2–4 weeks of focused effort. The investment pays off immediately in fewer guest issues, better reviews, and higher occupancy from the start. For a detailed walkthrough of the onboarding timeline when working with a management company, see our onboarding guide. For an understanding of what cleaning will cost you on an ongoing basis, check our cleaning cost estimator.
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